Job Description
- Be sure that the books have been audited before accepting them
- Work with the budget committee to develop a budget for the coming PTSA year
- Maintain an accounting system with an accurate record of the expense and receipt transactions of the unit. Keep records up to date
- Keep canceled checks, paid bills, receipts, and bank statements for annual audit
- Write checks for PTSA expenses
- Attend budget meetings
- Reconcile bank statement against checkbook.
- Prepare annual IRS taxes, annual Washington State license, and annual State paperwork.
- Prepare monthly Treasurer Report detailing income and expenses.
- Attends monthly PTSA board meeting (in evenings).
- Place all monies in a depository approved by the executive board
- Pay out funds in accordance with the budget as approved by the membership and authorized by properly signed vouchers
- Provide the checkbook, all bank statements, canceled and voided checks, deposit slips, treasurer’s record & receipt books, vouchers and invoices for all disbursements to the audit committee.
- Be responsible for the remittance of state and national dues as directed by PTA bylaws.
- Be responsible for completion and filing of appropriate forms as may be required by the IRS no later than the date established by the regulations.
This takes 5-10 hours a month.
Timeline
October-December is heavy effort due to a couple issue.
· PTA Membership drive, copy and deposit checks, balance income. (300-400 checks)
· Jogathon drive, copy and deposit checks, balance income. (400-500 checks)
· Send Jogathon matching contributions to participating companies. (~150 forms)
· Accept matching contributions from the participating companies web sites. (~150 )
This takes 10 -15 hours per week for me although it may be quicker for others.
Taxes need to be sent in January/Feb. This is done by an outside company so it isn’t a lot of work, it just requires some follow-up if they have questions.
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